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Heartpace Teamtailor Integration
Heartpace Teamtailor Integration

Learn how to set up Teamtailor integration with Heartpace

Margaryta Aliksandrenko avatar
Written by Margaryta Aliksandrenko
Updated over a week ago

About Heartpace Teamtailor Integration

By enabling Teamtailor and Heartpace integration, you can drastically improve and speed up the entire recruitment process by connecting Teamtailor’s applicant tracking system with the Heartpace HR suite. This is done by connecting the system fields in Teamtailor with the corresponding fields in Heartpace.

Ultimately, by matching and customizing candidate/employee fields to HRM fields in the Heartpace system, you can combine different steps and processes, meet unique needs of your company, circumstances, and HR requirements.


What data to transfer from / to?

The table below shows the system fields in Teamtailor (left) and the corresponding fields with data that will be transferred to in Heartpace (right).

Teamtailor

Heartpace

First name

First name

Last name

Last name

Phone number

Phone number

Email address

Work email

Job posting title

Position

Department

Department

How to set up the Teamtailor Integration

To set up your Teamtailor integration with Heartpace, first you need to drop us a few lines to [email protected] so that you can activate integration in Heartpace and generate your Secret Token.

1. Visit Teamtailor portal, go to Integrations and select Marketplace activations

2. Fill Subdomain and enter Auth token

3. Add webhook trigger

Custom Fields

Custom fields are additional fields where you can add the necessary information (job postings / candidate cards). By enabling custom fields, you can get more control over job ads and pull together the relevant information from a candidate needed by your organization.

Custom fields for candidates appear at the top left side of the candidate’s profile – here you can include extra information needed by your organization.

Custom fields for job postings are used to add the relevant information for recruitment processes currently under way.

How to create custom fields in Teamtailor

To create custom fields, go to Settings under Applicant tracking.



Add custom field


List of Attributes

Field title

Field API name

Example

ID

id

36959841

UUID

uuid

8794ixxx-5ceb-413e-b2a1

First name

first-name

Sara

Last name

last-name

Testsson

Email

email

Phone

phone

+123456789

Department

department

People & Culture

Work shift

work-shift

Fixed working hours


List of Custom Attributes and Heartpace Fields

TT Field title

TT Field API name

Heartpace field

Example

Location

location

Location

Stockholm, SE, Stockholm

Position

position

Position

Talent Acquisition Partner

Team

team

Team

Talent Acquisition

Business unit

business-unit

Business unit

HR

Start date

starting-date

Start date

2022-12-01

Monthly Salary, SEK

monthly-salary

Monthly Salary, SEK

30000

Employer name

employer

Employer name

Heartpace AB

Employment type

employment-type

Employment type

Probationary employment

Vacation days

vacation-days

Vacation days

30

Agreed work hours

agreed-work-hours

Agreed work hours

40

Agreed work hours per week/month

per-weekmonth

Agreed work hours per week/month

Week

FTE

fte

FTE

100

Manager

manager

Manager

Currency code

currency

Currency

SEK

Work shift

work-shift

Work shift

Fixed working hours

Create in Ad

create-in-ad

Create in Ad

true/false (boolen)

Personal id number

personal-id-number

Personal id number

811228-0000

Bank account number

bank-account-number

Bank account numbers

00000058398257466

Bank clearing number

bank-clearing-number

Bank clearing number

12345 or 1234

How to set up a sync from Teamtailor to Azure Active Directory

If your Heartpace platform has enabled integrations with both the Teamtailor and Azure Active Directory, there is an option to set up a sync from Teamtailor to Azure Active Directory.

In order to establish a connection, a custom field called in Teamtailor with the next parameters is to be created:

1. Field Type: Bool.

2. Title: Create in Active Directory.

3. Settings: select “Do not show in filters”.

4. API settings: param checked (API only).

5. API name: create-in-ad.

The following employee data fields will be synced from Teamtailor to Active Directory: Email, First Name, Last Name, Position, Department, Manager fields.


If you have any questions, please contact us via [email protected] or simply drop a few lines in online chat.

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