About Heartpace Teamtailor Integration
By enabling Teamtailor and Heartpace integration, you can drastically improve and speed up the entire recruitment process by connecting Teamtailor’s applicant tracking system with the Heartpace HR suite. This is done by connecting the system fields in Teamtailor with the corresponding fields in Heartpace.
Ultimately, by matching and customizing candidate/employee fields to HRM fields in the Heartpace system, you can combine different steps and processes, meet unique needs of your company, circumstances, and HR requirements.
What data to transfer from / to?
The table below shows the system fields in Teamtailor (left) and the corresponding fields with data that will be transferred to in Heartpace (right).
Teamtailor | Heartpace |
First name | First name |
Last name | Last name |
Phone number | Phone number |
Email address | Work email |
Job posting title | Position |
Department | Department |
How to set up the Teamtailor Integration
To set up your Teamtailor integration with Heartpace, first you need to drop us a few lines to [email protected] so that you can activate integration in Heartpace and generate your Secret Token.
1. Visit Teamtailor portal, go to Integrations and select Marketplace activations
2. Fill Subdomain and enter Auth token
3. Add webhook trigger
Custom Fields
Custom fields are additional fields where you can add the necessary information (job postings / candidate cards). By enabling custom fields, you can get more control over job ads and pull together the relevant information from a candidate needed by your organization.
Custom fields for candidates appear at the top left side of the candidate’s profile – here you can include extra information needed by your organization.
Custom fields for job postings are used to add the relevant information for recruitment processes currently under way.
How to create custom fields in Teamtailor
To create custom fields, go to Settings under Applicant tracking.
Add custom field
List of Attributes
Field title | Field API name | Example |
ID | id | 36959841 |
UUID | uuid | 8794ixxx-5ceb-413e-b2a1 |
First name | first-name | Sara |
Last name | last-name | Testsson |
Phone | phone | +123456789 |
Department | department | People & Culture |
Work shift | work-shift | Fixed working hours |
List of Custom Attributes and Heartpace Fields
TT Field title | TT Field API name | Heartpace field | Example |
Location | location | Location | Stockholm, SE, Stockholm |
Position | position | Position | Talent Acquisition Partner |
Team | team | Team | Talent Acquisition |
Business unit | business-unit | Business unit | HR |
Start date | starting-date | Start date | 2022-12-01 |
Monthly Salary, SEK | monthly-salary | Monthly Salary, SEK | 30000 |
Employer name | employer | Employer name | Heartpace AB |
Employment type | employment-type | Employment type | Probationary employment |
Vacation days | vacation-days | Vacation days | 30 |
Agreed work hours | agreed-work-hours | Agreed work hours | 40 |
Agreed work hours per week/month | per-weekmonth | Agreed work hours per week/month | Week |
FTE | fte | FTE | 100 |
Manager | manager | Manager | Anders Andersson |
Currency code | currency | Currency | SEK |
Work shift | work-shift | Work shift | Fixed working hours |
Create in Ad | create-in-ad | Create in Ad | true/false (boolen) |
Personal id number | personal-id-number | Personal id number | 811228-0000 |
Bank account number | bank-account-number | Bank account numbers | 00000058398257466 |
Bank clearing number | bank-clearing-number | Bank clearing number | 12345 or 1234 |
How to set up a sync from Teamtailor to Azure Active Directory
If your Heartpace platform has enabled integrations with both the Teamtailor and Azure Active Directory, there is an option to set up a sync from Teamtailor to Azure Active Directory.
In order to establish a connection, a custom field called in Teamtailor with the next parameters is to be created:
1. Field Type: Bool.
2. Title: Create in Active Directory.
3. Settings: select “Do not show in filters”.
4. API settings: param checked (API only).
5. API name: create-in-ad.
The following employee data fields will be synced from Teamtailor to Active Directory: Email, First Name, Last Name, Position, Department, Manager fields.
If you have any questions, please contact us via [email protected] or simply drop a few lines in online chat.